This guide explains task time tracking in Productized Services, focused on what each feature does and the benefit it gives your team.

Primary task page context:

/wp-admin/admin.php?page=psfw-task-manage&task_id=365&tab=time

Why Time Tracking Matters #

Task time tracking helps teams:

• plan effort with better accuracy
• prioritize work based on real capacity
• improve delivery predictability over time
• create cleaner handoffs between assignees and reviewers

Where Time Tracking Appears #

Time tracking is part of task workflows in:

• task create pages
• task manage pages (Time Tracking tab)
• template task pages (estimated time planning)

Core Feature: Estimated Time (Available in Free and Pro) #

Estimated Time is the foundation of task planning.

You can set it using:

• hours input
• minutes input

This value is saved on the task and is used as your delivery baseline.

Benefit #

• improves forecasting quality from the start
• helps team members understand expected effort before work begins
• supports better prioritization during daily triage

Time Tracking Card Experience #

On the task manage page, the Time Tracking card provides a consistent workflow:

• set/update estimated time
• review logged-time area
• review time progress area

This makes planning and execution review accessible from one tab.

Logged Time Features #

What Logged Time Does #

Logged Time captures actual effort spent on the task.

When active, it gives you:

• total logged time summary
• entry-level history for effort records
• clearer visibility into where time is being spent

Pro-Only #

The interactive logged-time entry module is Pro-only, including:

• + Add Time
• edit existing entries
• delete entries
• optional comment on each log
• optional work date on each log

On create pages, log entry starts after the task is created (same behavior conceptually across setups).

Time Progress Features #

What Time Progress Does #

Time Progress compares actual logged effort against estimated effort.

Benefit #

• quickly highlights overrun risk
• supports earlier intervention on tasks drifting off plan
• improves estimate quality with historical feedback

Pro-Only #

The active time progress indicator (logged vs estimated calculation + overrun signaling) is Pro-only.

Feature Map (Quick View) #

Estimated Time Editor #

• available in Free and Pro

Logged Time Entry Management #

• Pro-only

Time Log Metadata (Comment + Work Date) #

• Pro-only

Time Progress Indicator #

• Pro-only

Permissions and Team Roles #

Time-tracking access follows capability and task-access rules.

View/Add Log Access #

Users need task access and edit-level capability to manage logs where enabled.

Edit/Delete Log Access #

Edit/delete controls are stricter and tied to elevated time-log management capability.

Recommendation #

• define a team rule for who can add logs vs who can correct/delete logs to keep records consistent.

Recommended Workflow for Better Outcomes #

1. Set estimated time before task execution starts.
2. Keep estimate realistic as scope evolves.
3. (Pro-only) Log meaningful work as it happens.
4. (Pro-only) Use comments in logs for context on what was completed.
5. (Pro-only) Monitor progress trend and address overruns early.

Common Mistakes and Better Practice #

Mistake: Treating Estimate as Optional for Most Tasks #

Better practice:

• set an estimate for any task that affects delivery timelines.

Mistake: Logging Time Without Context #

Better practice:

• include concise comments (Pro-only) so logged effort is actionable for review.

Mistake: Ignoring Variance Signals #

Better practice:

• use progress comparison (Pro-only) to adjust scope, sequencing, or owner support early.

Troubleshooting #

I See Time Tracking but Not Interactive Log Controls #

Likely cause:

• this site is currently running core time-planning features without Pro-only log-entry controls.

I Can Add Logs but Cannot Edit/Delete #

Likely cause:

• your role has add/manage access for task work but not elevated edit/delete log capability.

Progress Area Shows Minimal Information #

Likely cause:

• estimated time is missing/zero, or Pro-only progress calculation is not active in this setup.

Summary #

Productized Services gives teams strong task time planning through Estimated Time in all setups, and adds advanced effort tracking with Pro-only logged-time and progress features.

Use Estimated Time as the baseline for every delivery workflow, then layer in Pro-only logging/progress capabilities when your team needs deeper operational visibility.